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WCOCimage

But first, coffee

Prepping for the second half of WordCamp Orange County.

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WCOC WordPress

Taming the Whirlwind

nathaningram.com/wcoc

An expert is a person who has found out, by his own painful experience, all the mistakes that one can make in a very narrow field.

Dr. Niels ….

You are not alone

We face common challenges. In five years of coaching conversations, I’ve found very few unique issues.

  • Common struggle
  • understanding the problem

The Common Struggle

  • Strategy vs. Execution
  • Execution is what we do
  • Strategy is why we do it
  • Both are critical
  • We understand the need for strategy
  • More efficient, more productive, more profitable

How’s your strategy?

  • Why is it so hard to keep our strategy in focus?
  • emergencies, life, other important stuff

Understanding the Whirlwind?

  • The energy and attention needed to run your business.
  • Whirlwind is the urgent!

The Problem with the Whirlwind

  • Goals and strategy are important … see slides
  • Delaying strategy… see slides
  • it’s not bad; it just is what it is

The Plan

  • You need a plan to accomplish your goals in the middle of the whirlwind.
  • Without a plan the Whirlwind always wins — always plan for your week at the beginning
  • initial planning
  • weekly planning
  • … see slides

Initial Planning

  • two hours unplugged, schedule it as an appointment
  • id the issues
    • what changes do ineed to make?
    • which bring the most immediate impact?
    • top two action items
  • pick the top 3 issues

Weekly Planning

  • 30 minutes
  • Before you start your week
    • Friday evening?
    • Sunday evening?
    • Early Monday morning?
  • Plan that time to execute at least one action

Nathan’s Weekly Planning

  • Daily columns
  • one whirlwind block
  • one family block
  • one project block
  • family always gets one block. others can be mixed

Weekly Execution

  • 2-4 hours
  • schedule the time and don’t compromise it
  • okay, maybe for a real emergency but if you plan well, there are few emergencies

Quarterly Planning

  • 4 hours
  • every quarterish repeat the process

Suggestions

  • prioritize. you will always have more goals than time.
  • sometimes good idea have to be put on the shelf.
  • separate your roles
    • you are the CEO and the employee who executes the plan.
  • taming the whirlwind takes time, give yourself a break.

Anything worth doing is worth doing badly at first.

G.K. Chesteron — or somebody

In six months…

  • how would life, business improve
  • more work in less time means more free time

advice

  • if you don’t have a lot of client work spend more time with the other items. strategy, family etc.

Categories
WCOC WordPress

How to Leverage Your Project Management Methodoloy to Set Yourself Apart from Your Competition: Version 2

Beth Livingston – Project Management coaching

  • First you must have a project management methodology
    • Set of guiding principles and processes
    • Random processes almost always result in project overruns
    • Repeatable Processes help increase efficiency, expectations are clear

Triple Threat

  • Design
  • Code
  • Project Management

Project Management

  • guiding principles and processes that define how to work…

Development

Agile

Six Productivity Principles for WordPress Project Management Success

  • Define the job in detail with content first approach
  • Get the right resources involved
  • Estimate the time and cost often
  • Break the job down
  • Establish and stick to a change procedure
  • Establish Interim and final acceptance criteria

Elements of a Good Project Management Methodology

  • Proper estimating
  • Resource management
  • Work Breakdown structure
    • Activities
    • Phases
    • Tasks
  • Approach to content collection
    • advice — content first: no content / stop working on website
  • Acceptance management

Proper Estimating

  • Abandon the crystal ball approach
  • Don’t to and estimate what you don’t know
  • Get rid of the “pad” as “charge control”
  • Never provide a precise estimate

Resource Management

  • People, plugins, hosting, blocks, other…

Work Breakdown Structure

  • Phases, activities, tasks
  • milestones
  • 80 hour rule (what is this rule?)
  • incremental approvals

Approach to Content Collection

  • Content first?
  • Define how you will determine content requirements
    • estimate content
    • set client expectations regarding …

Change Management

  • Acknoldege change as inevitable
  • Plan for it
  • Manage it
  • Use a change budget
  • Implement change control without exception
  • change at next payment interval — invoice tip

PM Methodology as a UVP

  • detailed two step approach saves money
  • cheaper to make changes early before its in production

designing around content increases efficiency

to do items

  • Research 80 hour rule — project sprint deliverable at 80 hours… it can be flexible to your needs.
  • Look up “Change Budget” (what is this?)
  • Estimating gets better with experience
  • don’t penalize clients for change
  • Get slides form Rock High Development
  • visit wproadmaps.com/wordcamp
  • advice — 20-30% of full budget for change budget