A quick rundown of how I’m currently using Bullet Journal to manage my projects.
Pocket Notebook One
Monthly Log Future Log Collections
Fields Notes 1: Collections and Monthly Log
Pocket Notebook Two
Rapid Log intermixed with the Daily Log
Field Notes 2: Rapid Log & Daily Log notebook
Typo brand passport holder contains the pen and my two books
The First notebook with my Collections and Monthly Log, Future Log has lasted over a year and I’m only 1/2 way through it. The second notebook for my Daily Log and Rapid Logging usually takes 8-12 weeks to fill up. Once done I swap it for a new one.
The pitfall of using pocket notebooks is that it requires me to be very concise. At some point I may need to create a Index notebook just to remind myself what’s inside.
Last weekend I came across
another Inbox Zero post. Well, I decided it was time to audit my Email usage. What struck me as surprising was how many minutes I logged on Monday.
47 minutes Tuesday:
30 minutes Wednesday:
25 minutes Thursday
Unsurprisingly, as the week progressed I dwindled that number down to by Thursday.
I already aggressively apply
David Allen’s methodology to my workflow by automatically filtering emails to “buckets” so I thought 47 minutes was pretty high. Getting Things Done
As for the post referenced above suggesting you need four apps to automate your life. I can narrow that down to one app and pen to paper.
Choose your favorite email client, that’s it.
If you work in an organization
filter external email addresses to an
external email folder, much of it will be spam anyway. filter internal “all staff” distribution list emails to an
All Staff folder What remains in your inbox should be mostly actionable emails directed to you personally by a human.
Drag what you need to do to a
Review folder Drag what you don’t need to act upon to an
Archive folder Drag what needs review in the future to a
Waiting folder, check it once or twice a week. Reading or Reference material can go in either the
Waiting or Review folder depending on the urgency If you freelance
Add all your known client email addresses to a
safe list and keep it maintained
You can then filter them directly to your
Review folder or leave them in your Inbox for manual sorting Filter known non-urgent emails such as newsletters, social media, and similar to a
Casual folder and try to only look at it once a day Anything that can’t be sorted should make it into your Inbox for quick manual sorting
Lastly Use a simple notebook or notepad for task logging, I like to use the
Bullet Journal‘s core system. No fancy designed apps or notebooks here. Just a pocket notebook